Friends,
Here we will talk about type a sheet of different labels.
This information applies to creating sheet
of labels that are not identical. For example, you can create a sheet of
nametags where each tag is personalized with an individual's name.
If you want to create and print labels that
incorporate information from a data source, such as an address list or an Excel
workbook, see Create and print labels for a mass mailing.
In this article
- Create the label sheet and type the labels
- Format the label text
- Add a graphic to labels
- Create the label sheet and type the labels
A blank document opens by default. Leave it
open. If you close it, the commands in the next step are not available.
On the Mailings tab, in the Create group,
click Labels.
Word Ribbon Image
Leave the Address box blank.
To select the label type and other options,
click Options.
In the Label Options dialog box, make your
choices, and then click OK.
Label Options dialog box
1. Click the type of printer that you are
using to print labels
2. Click the arrow next to the Label
vendors list, and then select the supplier that produced your label sheets
3. Select the number in the list that
corresponds to the product number listed on your package of label sheets
If you can't find the product number for
your label sheets in the list under Product number, see
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Under Print, click Full page of the same
label.
Click New Document.
Word creates a document that contains the
sheet of labels. Word uses a table to lay out the labels. If you don't see
lines separating the labels, click the Layout tab under Table Tools, and then
in the Table group, click View Gridlines.
Type the text that you want in each label,
and make any changes that you want to the formatting and color scheme, by using
the options on the Home and Page Layout tabs. When you are finished, save or
print the labels the same way that you save or print any document in Word.
I can't find the product number in the list
You can still print your labels. You just
have to do some customizing.
Measure the labels on the sheet that you
have, and note the measurements and how many labels fit on a single sheet.
IMPORTANT:
Measure the labels carefully. The actual label size might be smaller
than the size that is indicated by the label manufacturer. For example, a
1-by-2-inch label might actually be 15/16-inch high and 1 15/16-inches wide.
In the Product number list, click a label
type that is similar in size to your labels.
If you don't see the label type that you
want in the Product number list, you may be able to use another of the listed
labels, or you can create a new label size.
Click Details, and then compare the label
dimensions and the number of labels per sheet (for labels printed on laser and
ink-jet printers) or the number of columns on the label form (for labels
printed on dot-matrix printers).
Do one of the following:
If the dimensions and label layout match
those of your labels, use the selected label.
If the dimensions and layout do not match
yours, click Cancel, and continue to step 5.
In the Label Options dialog box, click the
printer type (either Continuous-feed printers or Page printers), and then click
New Label.
Type a name in the Label name box, select
the height, width, margins, and other options for your label, and then click
OK.
The new label appears in the Product number
list as Label name - Custom. The label is also placed in the Other/Custom
category. The next time you use your custom labels, be sure to select
Other/Custom in the Label vendors list.
Format the label text
Select the label text. If all the text on
your labels will be formatted the same way, press CTRL+A to select all of the
text.
On the Home tab, in the Font group, apply
the formatting that you want. Or click the Font Dialog Box launcher for more
options.
IMPORTANT
To minimize the extra space between lines in the addresses on your
labels, you must select the lines, click the Paragraph Dialog Box launcher on
the Home tab, and then type 0 in the before and after spacing boxes.
Add a graphic to labels
If you want to add a graphic to labels that
you are printing on a page printer (rather than a continuous-feed printer), you
must add it to each label:
Position the cursor where you want to place
the graphic.
On the Insert tab, in the Illustrations
group, click Picture or Clip Art.
Word Ribbon Image
Locate the graphic and then double-click
it.
If you need to resize the graphic, select
it and then drag a corner sizing handle to the size that you want. Dragging a
corner handle maintains the height-to-width ratio.
If the graphic does not align with the
label text, right-click the graphic and do the following:
Point to Text Wrapping, and then click More
Layout Options.
Click the Text Wrapping tab, and under
Wrapping style, click Square.
Click the Picture Position tab, and under
Horizontal, click Alignment, and then click the alignment that you want: Left,
Centered, or Right.
Click OK.
TIP
If you want to use the same picture for each label, you can adjust the
size and placement in the first label, and then copy the picture and paste it
into your other labels.
The image in this article was excerpted
from Training on Microsoft Office Online.
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