Friends,
Where ever we talk about Accounting Software Programs TALLY is being use by most of us. Tally is so simple and easy to use. It has so many features which other Accounting Software does not have. It is most powerful
and simple Accounting Tool /Program and now it is available in ERP mode which increases its demand in market. Most of us have used
this Program or at present using this software. Its a very simple program to use but here are few shortcut keys which make it more easy to operate
and increase your efficiency while using the Tally. One of
most commonly used are :-
- Alt+C =Account creation while you are in voucher creation sheet
- Ctrl +R =repeat of Narration (creation of narration)
- AlT+R =repeat of alternative narration
- F2= date (period)
- and many more are listed below
The shortcut keys appear in button names in the button bar (right side of the Tally screen). You can either click the button from the button bar or press the relevant function key or character underlined/double-underlined.
The buttons have a function key before the button names ( Eg: F1: Select Cmp) which means you need to press F1 key (Function Key) to select the 'Select Company' screen
The buttons have an underlined character ( Eg: F3:Cmp Info), which means you need to press ALT + F3 to select the 'Company Info' screen.
Some buttons have a double-underlined character (Eg: As Voucher) which means you need to press CTRL + V to select the 'Voucher' in voucher mode.
The shortcut keys available in Tally are
listed in the below table:
Function Key Combination
Windows
|
Functionality
|
Availability
|
F1
|
To select a company
To select the
Accounts Button and Inventory buttons
|
At all masters menu screen
At the Accounting / Inventory Voucher
creation and alteration screen
|
F2
|
To change the menu
period
|
At almost all screens in TALLY
|
F3
|
To select the
company
|
At almost all screens in TALLY
|
F4
|
To select the
Contra voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F5
|
To select the
Payment voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F6
|
To select the
Receipt voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F7
|
To select the
Journal voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F8
|
To select the Sales
voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F8 (CTRL+F8)
|
To select the Credit Note voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F9
|
To select the Purchase voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F9 (CTRL+F9)
|
To select the Debit Note voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F10
|
To select the Reversing Journal
voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F10
|
To select the Memorandum voucher
|
At Accounting / Inventory Voucher
creation and alteration screen
|
F11
|
To select the Functions and Features
screen
|
At almost all screens in TALLY
|
F12
|
To select the Configure screen
|
At almost all screens in TALLY
|
Special Key
Combination
Windows
|
Functionality
|
Availability
|
ALT + 2
|
To Duplicate a voucher
|
At List of Vouchers – creates a
voucher similar to the one where you positioned the cursor and used this key
combination
|
ALT + A
|
To Add a voucher
|
At List of Vouchers – adds a voucher
after the one where you positioned the cursor and used this key combination.
|
ALT + C
|
To create a master at a voucher
screen (if it has not been already assigned a different function, as in
reports like Balance Sheet, where it adds a new column to the report)
|
At voucher entry and alteration
screens, at a field where you have to select a master from a list. If the
necessary account has not been created already, use this key combination to
create the master without quitting from the voucher screen.
|
ALT + D
|
To delete a voucher
To delete a master
(if it has not been already assigned
a different function, as explained above)
|
At Voucher and Master (Single)
alteration screens. Masters can be deleted subject to conditions, as
explained in the manual.
|
ALT + E
|
To export the report in ASCII, SDF,
HTML OR XML format
|
At all reports screens in TALLY
|
ALT + I
|
To insert a voucher
|
At List of Vouchers – inserts a
voucher before the one where you positioned the cursor and used this key
combination.
|
ALT + O
|
To upload the report at your website
|
At all reports screens in TALLY
|
ALT + M
|
To Email the report
|
At all reports screens in TALLY
|
ALT + P
|
To print the report
|
At all reports screens in TALLY
|
ALT + R
|
To remove a line in a report
|
At all reports screens in TALLY
|
ALT + S
|
To bring back a line you removed
using ALT + R
|
At all reports screens in TALLY
|
ALT+ V
|
From Invoice screen to bring Stock
Journal screen
|
At Invoice screen à Quantity Field à Press Alt + V to
select the Stock Journal.
|
ALT + W
|
To view the Tally Web browser.
|
At all reports screens in TALLY
|
ALT + X
|
To cancel a voucher in Day Book/List
of Vouchers
|
At all voucher screens in TALLY
|
ALT + R
|
To Register Tally
|
At Licensing Menu in TALLY
|
CTRL + A
|
To accept a form – wherever you use
this key combination, that screen or report gets accepted as it is.
|
At almost all screens in TALLY,
except where a specific detail has to be given before accepting.
|
CTRL + B
|
To select the Budget
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info)
creation and alteration screen
|
CTRL + C
|
To select the Cost Centre
To select the Cost Category
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
alteration screen
At Stock Groups/ Stock Categories/
Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure (
Inventory Info) creation/alteration screen
|
CTRL+ E
|
To select the Currencies
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
alteration screen
|
CTRL + G
|
To select the Group
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
alteration screen
|
CTRL + I
|
To select the Stock Items
|
At Stock Group/ Stock Categories/
Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure (
Inventory Info) creation/alteration screen
|
CTRL + L
|
To select the Ledger
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
alteration screen
|
CTRL + O
|
To select the Godowns
|
At Stock Group/ Stock Categories/
Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure (
Inventory Info) creation/alteration screen
|
CTRL + Q
|
To abandon a form – wherever you use
this key combination, it quits that screen without making any changes to it.
|
At almost all screens in TALLY.
|
CTRL + Alt + R
|
Rewrite data for a Company
|
From Gateway of Tally screen
|
CTRL + S
|
Allows you to alter Stock Item master
|
At Stock Voucher Report and Godown
Voucher Report
|
CTRL + U
|
To select the Units
|
At Stock Groups/ Stock Categories/
Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure (
Inventory Info) creation/alteration screen
|
Ctrl + V
|
To select the Voucher Types
|
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
alteration screen
|
Special Function Key
Combination
Windows
|
Functionality
|
Availability
|
ALT + F1
|
To close a company
To view detailed report
To explode a line into its details
|
At all the menu screen
At almost all report screen
At almost all screens in TALLY
|
ALT+ F2
|
To change the system period
|
At almost all screens in TALLY
|
ALT + F3
|
To select the company info menu
To create/alter/shut a Company
|
At Gateway of Tally screen
|
ALT + F4
|
To select the Purchase Order Voucher
Type
|
At Accounting / Inventory Voucher
creation and alteration screen
|
ALT + F5
|
To select the Sales Order Voucher
Type
To view monthly and quarterly report
|
At Accounting / Inventory Voucher
creation and alteration screen
At almost all report screens in TALLY
|
ALT + F6
|
To select the Rejection Out Voucher
Type
To change the Sales Order Voucher
Type
|
At Accounting / Inventory Voucher
creation and alteration screen
|
ALT + F7
|
To select the Stock Journal Voucher
Type
To accept all the Audit lists
|
At Accounting / Inventory Voucher
creation and alteration screen
At TallyAudit Listing screen
|
ALT+ F8
|
To select the Delivery Note Voucher
Type
To view the Columnar report
|
At Accounting / Inventory Voucher
creation and alteration screen
At Ledger Voucher screen
|
ALT + F9
|
To select the Receipt Note Voucher
Type
|
At Accounting / Inventory Voucher
creation and alteration screen
|
ALT + F10
|
To select the Physical Stock Voucher
Type
|
At Accounting / Inventory Voucher
creation and alteration screen
|
ALT + F12
|
To filter the information based on
monetary value
|
At almost all report screens
|
CTRL + ALT + F12
|
Advanced Config
|
At Gateway of Tally
|
Key Combination used
for navigation
Windows
|
Functionality
|
Availability
|
PgUp
|
Display previous voucher during
voucher entry/alter
|
At voucher entry and alteration
screens
|
PgDn
|
Display next voucher during voucher
entry/alter
|
At voucher entry and alteration
screens
|
ENTER
|
To accept anything you type into a
field.
To accept a voucher or master
To get a report with further details
of an item in a report.
|
You have to use this key at most
areas in TALLY
At the receivables report – press
Enter at a pending bill to get transactions relating to this bill (e.g.,
original sale bill, receipts and payments against this bill, etc)
|
ESC
|
To remove what you typed into a field
To come out of a screen
To indicate you do not want to accept
a voucher or master.
|
At almost all screens in TALLY.
|
SHIFT + ENTER
|
Collapse next level details
|
At Voucher Register screen and Trial
Balance report
|
SHIFT + ENTER
|
To explode a line into its details
|
In almost all Reports:
At a Group/Stock Group/Cost
Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock
Items/Cost Centres/Secondary Godowns/Secondary Stock Categories
At a Voucher – displays its entries
and narration
At a Stock Item- displays its godowns
and batch details
At Voucher Register screen – displays
the next level details
At Trial Balance report - displays
the next level details
|
CTRL + ENTER
|
To alter a master while making an
entry or viewing a report
|
At voucher entry and alteration
screens
At all reports
|
