Creating Labels in Microsoft Office (Word)

Friends,

Here we will talk about type a sheet of different labels.

This information applies to creating sheet of labels that are not identical. For example, you can create a sheet of nametags where each tag is personalized with an individual's name.

If you want to create and print labels that incorporate information from a data source, such as an address list or an Excel workbook, see Create and print labels for a mass mailing.

In this article

• Create the label sheet and type the labels
• Format the label text
• Add a graphic to labels
• Create the label sheet and type the labels

Start MS Word

A blank document opens by default. Leave it open. If you close it, the commands in the next step are not available.

On the Mailings tab, in the Create group, click Labels.

Word Ribbon Image

Leave the Address box blank.

To select the label type and other options, click Options.

In the Label Options dialog box, make your choices, and then click OK.

Label Options dialog box

1. Click the type of printer that you are using to print labels

2. Click the arrow next to the Label vendors list, and then select the supplier that produced your label sheets

3. Select the number in the list that corresponds to the product number listed on your package of label sheets

If you can't find the product number for your label sheets in the list under Product number, see

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Under Print, click Full page of the same label.

Click New Document.

Word creates a document that contains the sheet of labels. Word uses a table to lay out the labels. If you don't see lines separating the labels, click the Layout tab under Table Tools, and then in the Table group, click View Gridlines.

Type the text that you want in each label, and make any changes that you want to the formatting and color scheme, by using the options on the Home and Page Layout tabs. When you are finished, save or print the labels the same way that you save or print any document in Word.

I can't find the product number in the list

You can still print your labels. You just have to do some customizing.

Measure the labels on the sheet that you have, and note the measurements and how many labels fit on a single sheet.

IMPORTANT:   Measure the labels carefully. The actual label size might be smaller than the size that is indicated by the label manufacturer. For example, a 1-by-2-inch label might actually be 15/16-inch high and 1 15/16-inches wide.

In the Product number list, click a label type that is similar in size to your labels.

If you don't see the label type that you want in the Product number list, you may be able to use another of the listed labels, or you can create a new label size.

Click Details, and then compare the label dimensions and the number of labels per sheet (for labels printed on laser and ink-jet printers) or the number of columns on the label form (for labels printed on dot-matrix printers).

Do one of the following:

If the dimensions and label layout match those of your labels, use the selected label.

If the dimensions and layout do not match yours, click Cancel, and continue to step 5.

In the Label Options dialog box, click the printer type (either Continuous-feed printers or Page printers), and then click New Label.

Type a name in the Label name box, select the height, width, margins, and other options for your label, and then click OK.

The new label appears in the Product number list as Label name - Custom. The label is also placed in the Other/Custom category. The next time you use your custom labels, be sure to select Other/Custom in the Label vendors list.

Format the label text

Select the label text. If all the text on your labels will be formatted the same way, press CTRL+A to select all of the text.

On the Home tab, in the Font group, apply the formatting that you want. Or click the Font Dialog Box launcher for more options.

IMPORTANT   To minimize the extra space between lines in the addresses on your labels, you must select the lines, click the Paragraph Dialog Box launcher on the Home tab, and then type 0 in the before and after spacing boxes.

Add a graphic to labels

If you want to add a graphic to labels that you are printing on a page printer (rather than a continuous-feed printer), you must add it to each label:

Position the cursor where you want to place the graphic.

On the Insert tab, in the Illustrations group, click Picture or Clip Art.

Word Ribbon Image

Locate the graphic and then double-click it.

If you need to resize the graphic, select it and then drag a corner sizing handle to the size that you want. Dragging a corner handle maintains the height-to-width ratio.

If the graphic does not align with the label text, right-click the graphic and do the following:

Point to Text Wrapping, and then click More Layout Options.

Click the Text Wrapping tab, and under Wrapping style, click Square.

Click the Picture Position tab, and under Horizontal, click Alignment, and then click the alignment that you want: Left, Centered, or Right.

Click OK.

TIP   If you want to use the same picture for each label, you can adjust the size and placement in the first label, and then copy the picture and paste it into your other labels.

The image in this article was excerpted from Training on Microsoft Office Online.

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Which Form of Income Tax Should I use to file my Income Tax Return for the Assessment Year 2014-15

Friends,

The Financial Year 2013-14 as been finished on 31st of March 2014. Now each one of us should have received their TDS Certificate from their employer in the shape of Form 16 or Form 16-A. After receiving the form it is mandatory on the part of the employee to file its income tax return in due course of time. The persons whose taxable income is less than Rs. 5 lacs can file their return in both modes i.e either in paper mode and or in electronic mode. The Income Tax Department has already issued new return for this financial year which could be downloaded from the link provided at the end of this post. After receiving the Form 16 or Form 16-A, the person is confused about which form he should use to file his income tax return. Here we explain the details : 

ITR-1 SAHAJ Indian Individual Income tax Return Form

Who can use this Return Form

This Return Form is to be used by an individual whose total income for the assessment year 2014-15 includes:- 

(a) Income from Salary/ Pension; or 

(b) Income from One House Property (excluding cases where loss is brought forward from previous years); or 

(c) Income from Other Sources (excluding Winning from Lottery and Income from Race Horses)

Who cannot use this Return Form

This Return Form cannot be used by any resident having any asset (including financial interest in any entity) located outside India or signing authority in any account located outside India.

ITR-2 For Individuals and HUFs not having Income from Business or Profession 

Who can use this Return Form

This Return Form is to be used by an individual or a Hindu Undivided Family whose total income for the assessment year 2014-15 includes:-

(a) Income from Salary / Pension; or

(b) Income from House Property; or 

(c) Income from Capital Gains; or 

(c) Income from Other Sources (including Winning from Lottery and Income from Race Horses).

Further, in a case where the income of another person like spouse, minor child, etc. is to be clubbed with the income of the assessee, this Return Form can be used where such income falls in any of the above categories.

Who cannot use this Return Form

This Return Form should not be used by an individual whose total income for the assessment year 2014-15 includes Income from Business or Profession.

ITR-3 For Individuals/HUFs being partners in firms and not carrying out business or profession under any proprietorship

ITR 4/ ITR 4S For individuals & HUFs having income from a proprietary business or profession

SUGAM (ITR-4S) 

ITR 4S - Sugam - Presumptive Business Income tax Return 

ITR-4 - For individuals and HUFs having income from a proprietor business or profession

ITR-5 For firms, AOPs and BOIs

ITR-6 For Companies other than companies claiming exemption under section 11

ITR-7 For persons including companies required to furnish return under section 139(4A) or section 139(4B) or section 139(4C) or section 139(4D)

ITR-8 Return for Fringe Benefits

ITR - V / Acknowledgement - Where the data of the Return of Income in Forms Saral-II (ITR-1), ITR-2, ITR-3, ITR-4, ITR-5 and ITR-6 transmitted electronically without digital signature. Acknowledgement for e-Return and non e-Return.

Download ITR-1, ITR-2, ITR-4S and ITR-V - New Income Tax Return Forms issued by the Department for Assessment Year 2014-15

Download ITR-1, ITR-2, ITR-4S and ITR-V - New Income Tax Return Forms issued by the Department for Assessment Year 2014-15

Friends,

Income Tax Department, Department of Revenue, Ministry of Finance, Government of India has issued a Notification bearing No. 24/2014 on 01.04.2014 and released New Income Tax Return forms ITR-1 (Sahaj), ITR-2, ITR-4S(Sugum) and ITR-V for assessment year 2014-15. Further rule 12 has also amended and now e-Filing is mandatory for ITR-5 (without digital signature) also. However as earlier , in audit cases(44AB) firms are required to file returns with digital signature. Further political parties are also required to file income tax return on ITR-7 through e-Filing mode with digital signature. Trust are also required to file electronically notice under clause (a) of sub-section (2) of section 11 of Income tax act. The Notification issued by the Income Tax Department is reproduced here under. You may check the  following for easy under standing of the Issue.

• Rule 12 Updated for assessment year 2014-15
• Which Income Tax return form Should I file Ay 2014-15?
• Compulsory E filing of return with/without digital signature Ay 2014-15

INCOME-TAX (FOURTH AMENDMENT) RULES, 2014 - AMENDMENT IN RULE 12 & SUBSTITUTION OF FORMS SAHAJ (ITR-1), ITR-2, SUGAM (ITR-4S) AND ITR-V

NOTIFICATION NO.24/2014 [F.NO.142/2/2014-TPL]/SO 997(E), DATED 1-4-2014

In exercise of the powers conferred by section 295 of the Income-tax Act, 1961 (43 of 1961), the Central Board of Direct Taxes hereby makes the following rules further to amend the Income-tax rules, 1962, namely:-

1. (1) These rules may be called the Income-tax (4th Amendment) Rules, 2014.

(2) They shall come into force with effect from the 1st day of April, 2014.

2. In the Income-tax Rules, 1962 (hereinafter referred to as the said rules), in rule 12,—

(a)

in sub-rule (1), for the figures "2013", the figures "2014" shall be substituted;

(b)

in sub-rule(2), in the proviso after the words and figures "section 115JB" the words "or to give a notice under clause (a) of sub-section (2) of section 11" shall be inserted;

(c)

in sub-rule (3), in the first proviso,—

(A)

after clause (aab), the following clause shall be inserted, namely:—

"(aac)

a person required to furnish the return in Form ITR-5, other than a firm to which clause (aaa) is applicable, shall furnish the return for the assessment year 2014-15 and subsequent assessment years in the manner specified in clause (ii) or clause (iii);";

(B)

for clause (b), the following clause shall be substituted, namely:—

"(b)

a person required to furnish the return in Form ITR-7 shall furnish the return for assessment year 2014-15 and subsequent assessment years,—

(A)

in case it is furnished under sub-section (4B) of section 139, in the manner specified in clause (ii);

(B)

in other cases, in the manner specified in clause (i) or clause (ii) or clause (iii):";

(d)

in sub-rule (4), after the words, "report of audit", the words "or notice" shall be inserted;

(e)

in sub-rule (5), for the figures "2012", the figures "2013" shall be substituted.

3. In the said rules, in Appendix-II, for "Forms SAHAJ (ITR-1), ITR-2, SUGAM (ITR-4S) and ITR-V" the "Forms SAHAJ (ITR-1), ITR-2, SUGAM (ITR-4S) and ITR-V" shall be respectively substituted as follows:—

FORM ITR-1 (SAHAJ FORM) (For Indian Individual Income tax Return)

FORM ITR-2 (For Individuals and HUFs not having Income from Business or Profession)

FORM ITR-4S (SUGAM FORM) (For Sugam - Presumptive Business Income tax Return )

FORM ITR-V (Acknowledgement Form)

What is ITR-V ? How to print, open ITR-V ? By whom, when ,where to send.

Friends,

Now a days most of us are receiving messages and emails from Income Tax Department about not filing of ITR-V with the department and they have requested to deposit the same with the department at the earliest. Friends, after filing your income tax return in ONLINE mode, it is necessary for each and every one to submit the ITR-V form duly signed with the CPC- Income Tax Department, Bangluru within 120 days of filing of return. If you have not submitted the same, then you have got the message to deposit ITR-V. So generate the ITR-V Form and submit it at the earliest as possible. The procedure to download the ITR-V form is described in the post. The e-filing of Income Tax return has already started for assessment year 2014-15 .ITR-1 (sahaj) and ITR-4S (sugam )  can now be uploaded on Income Tax e filing site. We also love e filing .But we should be very careful while filing online return as these are processed through computer , sometime minor error may cost you a lot . So all data must be filled in prescribed manner with utmost care .

Last year 1.64 crore person had filed their return online mode.But almost 10% return(15 Lakh) online income Tax returns were rejected due to non-filing of ITR-V. So it is most important to know more about ITR-V while filing Income Tax return online without digital signature.

What is ITR-V ? 

ITR-V (V here for verification) is  form for the taxpayers,is an acknowledgement cum verification form.

By whom it is to be used

Person who are not using digital signature while e-filing the Income Tax return have to print out ITR-V and send it to appropriate office within specified time .  

Time Limit For this form

Within 120 days of uploading the return on the ITD e-filing website.

Where it  is to be sent ?

The tax payer has to print and duly sign the same and send it to "Income Tax Department – CPC, Post Bag No - 1, Electronic City Post Office, Bengaluru - 560100, Karnataka" by ordinary post or speed post only. Upon receipt of the ITR-V, the ITD will send an e-mail acknowledging the receipt of ITR-V to the email id entered in the return form. No Form ITR-V shall be received in any other office of the Income-tax Department or in any other manner. This completes the return filing process for non-digitally signed returns.

Do and Don'ts about printing of ITR-V is Given here.

What date should be provided in case 'Ancestral Date' is written on PAN Card ?

Answer: Kindly enter the date as 01/01/0001

Can I send the ITR-V to CPC by Registered Post ?

Answer: The tax payer has to send the duly signed copy of ITR-V to and Income Tax Department – CPC, Post Bag No - 1, Electronic City Post Office, Bengaluru - 560100, Karnataka and within 120 days of uploading the return by ordinary post or speed post only.

What are other formalities to be done after I print ITR-V?

Answer: Please refer to ITR-V Do’s and Don’ts as available here

I have not received a copy of ITR-V in my mail id or the ITR-V received in my mail id is not opening, since it is a corrupt file. What should I do?

Answer: The assessee is adviced to login to the website using his userid and password and then go to My Account – My Return to get a copy of the ITR-V for the relevant assessment year.

Can more than one ITR-V be sent in one envelope ?

Answer: Yes, any number of ITR-Vs can be sent in one enveloped. Caution has to be maintained that the bar code printed in the ITR-V does not get folded.

What is the password to open ITR-V ?

Answer: The password is a combination of PAN (in lower case) and DOB in ddmmyyyy format for e.g. for PAN : AEUOD2562D and dob : 12/10/1990, the password should be entered as aeuod2526d12101990.

New Pan Application Form 2014-15

Friends,

Income Tax Department in its Income Tax (Fifth Amendment) Rules, 2014has subsitutaed the Forms 49A and 49AA vide Notification No. 26/2014 [F.NO.142/15/2013-TPL]/SO 2045(E), Dated 16-5-2014.  In these new forms, it gives option to individuals to show mother's name on PAN card. In revised PAN Application Form filling of Father's name remains mandatory but a new column has been provided for Individuals to fill  Mother's name also. Further on PAN card individual may opt for printing of either Mother's name or Father's name.The complete notification and revised pan application forms are given hereunder for your ready reference. 

INCOME-TAX (FIFTH AMENDMENT) RULES, 2014 - SUBSTITUTION OF FORMS  49A AND 49AA

NOTIFICATION NO. 26/2014 [F.NO.142/15/2013-TPL]/SO 2045(E), DATED 16-5-2014

In exercise of the powers conferred by section 295 of the Income-tax Act, 1961 (43 of 1961), the Central Board of Direct Taxes hereby makes the following rules further to amend the Income-tax Rules, 1962, namely:—

1. (1) These rules may be called the Income–tax (5th Amendment) Rules, 2014.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. In the Income-tax Rules, 1962, in Appendix II, for Forms 49A and 49AA, the following Forms shall be substituted, namely:—

Download FORM No. 49A

(will be updated shortly)

APPLICATION FOR ALLOTMENT OF PERMANENT ACCOUNT NUMBER

[IN THE CASE OF INDIAN CITIZENS/INDIAN COMPANIES/ENTITIES INCORPORATED IN INDIA/UNINCORPORATED ENTITIES FORMED IN INDIA]

Download FORM No. 49AA

(will be updated shortly)

APPLICATION FOR ALLOTMENT OF PERMANENT ACCOUNT NUMBER

INDIVIDUALS NOT BEING A CITIZEN OF INDIA/ENTITIES INCORPORATED OUTSIDE INDIA/UNINCORPORATED ENTITIES FORMED OUTSIDE INDIA

How to Download Your Form 16 / Form 16-A for the Financial Year 2013-14

Friends,

Income Tax Department, Department of Revenue, Ministry of Finance, Government of India has made it compulsory to issue Form 16-A downloaded from the official website of Income Tax Department at   www.tdscpc.gov.in. By downloading the forms from this site, the deductee will get the accurate Form. From now and on-wards, Form 16A text file will be available at TRACES (www.tdscpc.gov.in) web site only. So if you have not registered you TAN on TRACES then first register you TAN at Traces and start the procedure of download of Form 16A. The procedure to register your TAN at www.tdscpc.gov.in is available here

So now you can download your Form 16-A from TIN-NSDL website . Other feature that has been transferred to new site www.tdscpc.gov.in (TRACES) has already been explained to you in the Link as mentioned above.

What is Form 16 / 16A?

It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.

These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

Is there any format for these certificates?

Form 16 / 16A are issued as per the provisions of Rule 31(1).

How are these forms generated?

These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.Procedure in detail has been explained in post below.

What is the due date for the issue of these certificates?

• Form 16 is to be issued Annually by 31st day of May of the financial year immediately following the financial year in which the income was paid and tax deducted
• Form 16-A is to be issued every quarterly within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A.

Can I make any changes in the certificate generated by TDS CPC?

The certificates shall be generated in PDF format, therefore they are not editable. Deductor is thereby not permitted to make changes these certificates. If any error is identified in the certificate, deductor will have to file a correction statement for the same.

How can I request for Form 16 / 16A?

Login to TRACES as deductor and submit download request for Form 16 / 16A under ‘Downloads’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.

Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using ‘TRACES PDF Generation Utility’. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.

When will Form 16A file be available?

• Form 16A text file will be available only after you have submitted regular statement in Form 26Q/27Q and the same has been processed at TDS CPC
• Form 16A files are available from FY 2007-08 onwards
• Steps to download Form 16A file

Login with your UserId and Password

• In the main menu ,click Downloads->Form 16A
• You can either download file for all PANs or for selected PANs. For all PANs ,you need to select FY and Quarter. For Selected PANs, you have to select PANs from the given list.
• Validation Screen will appear. Enter validation details. This will also generate an authentication code.
• Details of authorized signatory will be picked up from “profile” and displayed
• Click Submit
• File will be available in Download->Requested Downloads

Downloading Form 16A text File

Click Download->Requested Downloads

Search option 1 is Request Number . Search Option 2 is Request Date. Enter requisite details and click “View All”

All requests will be displayed. Click on the desired row

Download file either thru HTTP Download or thru Download Manager. HTTP Download is for smaller files while Download Manager is useful for large files and has the capability of resuming download in case of interruption

Entering Validation details

• Enter Token Number for the Form type displayed on the screen. For this you must have acknowledgement copy ready
• Non-Government Deductors must enter Challan Identification Details . The details must pertain to the selected FY, Quarter and Form
• Amount must be entered in 2 decimal places.
• Government deductors must enter BIN details
• Enter any three PAN and Amounts from the CIN/ BIN details. If the number of PANs in the given CIN/BIN is less than three, then enter all such details i.e. one or two
• Click Proceed. An authentication code will be generated
• If for some reason , you need to submit request for download again , you will not be asked to enter validation details again. In such case, you can simply enter “authentication code” and proceed.

Downloading PDF Generator.

• This is the most tedious Job ,even we have able to download this file after several attempts .But for you we have made life easy and file can be downloaded easily from here
• http://www.simpletaxindia.net/2013/01/download-traces-pdf-generation-utility.html
• Download PDF Generator after login .
• How to Install the PDF generator is provided here
• If your download is not complete or hangs, try again
• The downloaded file is a zip file. Unzip it and Run. This will install the utility
• Run the Utility
• Please make sure that you have the latest version of PDF generator. As of writing this blog, the version is 1.1. dated Jan 18, 2013

Printing/ Generating Form 16A PDF files

• After you have downloaded PDF Generator and Form 16A text file, run PDF Geneator
• Select Form 16A text file in zip format. Do not unzip it
• Enter TAN as password
• Select Folder where Form 16A PDFs will be saved
• Select Digital Signature file, if you want to digitally sign your Form 16A
• Click Proceed
• Separate PDF will be generated for each PAN in the selected folder

Notes:

• TRACES PDF Generation Utility should be used to convert text file for Form 16 / 16A into individual PDFs
• Download the utility and install it on your desktop
• Pass the text file through the utility to generate PDFs for individual PANs
• You can opt for manual / digital signature for the PDFs
• File name for Form 16 / 16A text file will be as mentioned below. TAN will be masked
• Form 16 - _Form16_, e.g., ABCxxxxx5E_Form16_2012-13.zip
• Form 16A - _Form16A__, e.g., ABCxxxxx5E_Form16A_2012-13_Q2.zip
• Password for Form 16 / 16A text file is TAN of deductor. Enter password to open file
• File name for individual PDF files will be as mentioned below. PAN will be masked
• Form 16 - Form16__, e.g., Form16_2012-13_ABCxxxxx4F'
• Form 16A - Form16A___, e.g., Form16A_2012-13_Q2_ABCxxxxx4F
• There is no password for individual PDF files

Frequently Asked Questions

Q : While entering Validation details for downloading Form 16A text file, I am getting “invalid details”

A : Unfortunately , TRACES is not giving exact cause of error. The possible causes can be:

You are entering amount without decimal places

You have entered incorrect CIN details

You have entered correct CIN details, but they do not pertain to the given FY, Quarter and Form

You have entered incorrect PAN/Amount details

You have entered correct PAN/Amount details, but they do not pertain to given CIN

Q : I am not able to download PDF Generator. It interrupts or gives error messages “Download interrupted”

A : The only solution is to try again or try on a PC having better internet connectivity

Q : While generating Form 16A PDF file thru PDF Generator, I am getting message “input file is tempered”

A : Download Form 16A file has a checksum and you may have tried to open it in notepad and edited it. Download again and do not edit anything in the file.

	FY 2010-11	FY 2011-12	FY 2012-13 onwards
Download Form 16A from TDSCPC (TRACES) Web Site	Optional	Mandatory for Companies and Banks. Optional   for others	Mandatory for all type of deductors
Digitally Sign Form 16A	Optional but only if downloaded from TDSCPC (TRACES) Web site	Optional but only if downloaded from TDSCPC (TRACES) Web   site	Optional but only if downloaded from TDSCPC (TRACES) Web site
Manually Issue TDS Certificate(Form 16A)	All deductors can manually issue TDS Certificate	Companies and Banks cannot manually issue TDS Certificate	No deductor can  issue manually TDS certificate
Manually Issue TDS Certificate(Form 16 salary)	All deductors can manually issue TDS Certificate	All deductors can manually issue TDS Certificate	Form 16(PartA) is mandatory to downloaded form TDSCPC  website Part B to be issued manually

So manually field form 16A cannot be issued for tax deducted on or after 01.04.2012.  

What is Form 16 / 16A - FAQ's ?

Friends,

Both forms are the certificates of deduction of Income Tax at source by any person in accordance with Chapter XVII-B of IT Act. Form 16 is issued when deduction of Income Tax is made by the employer on behalf of the employee under section 192 of IT Act, 1961 while making the payment of Salary. Form 16A is issued if the deduction of Income Tax is under any other provision of Chapter XVII-B of IT Act. These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

Is there any format for these certificates?

Form 16 / 16A are issued as per the provisions of Rule 31(1).

How are these forms generated?

These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.

What is the due date for the issue of these certificates?

Sr. No.	Form	Periodicity	Due Date
1	16	Annual	By 31st day of May of the  financial year immediately following the financial year in which the income was paid and tax deducted.
2	16A	Quarterly	Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A.

Due to non availability of PAN, tax has been deducted at higher rate. How can deductor provide Form 16 (Part A) / Form 16A without availability of PAN?

Valid PAN is mandatory for issuing Form 16 from TRACES. Correction statement is required to be filled to report the valid PAN for downloading Form 16 (Part A) / Form 16A.

What are the different matching statuses in Form 16 / Form 16A?

Following are different matching statuses in Form 16 / Form 16A:

• U – Unmatched (Deductor has not deposited taxes or has furnished incorrect particulars of tax payment. Final credit will be reflected only when payment detail in bank matches with details of deposit in TDS/TCS statement)
• P – Provisional (Provisional tax credit is effected only for TDS / TCS statement filed by Government deductor. 'P' status will be changed to Final (F) on verification of payment details submitted by Pay and Account Officer (PAO))
• F – Final (In case of non-government deductors, payment details of TDS / TCS deposited in bank by deductor have matched with the payment details mentioned in the TDS / TCS statement filed by deductors. In case of government deductors, detail of TDS / TCS booked in Government accounts have been verified by Pay and Account Officer (PAO))
• O – Overbooked (Payment details of TDS / TCS deposited in bank by deductor have matched with details mentioned in the TDS / TCS statement but the amount is over claimed in the statement. Final (F) credit will be reflected only when deductor reduces claimed amount in the statement or makes new payment for excess amount claimed in the statement)

Tax has been deducted at the rate of 20% due to non-availability of PAN. How can I issue Form 16A?

PAN is mandatory to issue Tax deduction certificates.

What should I do if I am not getting Form 16 from TRACES?

Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on the basis of information provided in Annexure – II.

How are the particulars of those employees who are employed with more than one employer in a financial year to be shown in Form 16?

The employee should declare previous salary and TDS details, if any, with the current employer and the same should be considered by the current employer while deducting TDS on salary and issuing Form 16.

I have worked with different branch offices during the financial year. How will information for Part B appear in my Form 16?

Part B information will be issued by the employer. TDS CPC will provide Form 16 containing only Part A details.

What are the guidelines for an employer to deduct TDS and issue Form16?

• Following are the guidelines for an employer to deduct TDS and issue Form 16:
• Make mandatory for all the employees to declare previous salary, investment proofs and TDS details, if any
• Employer has to consider the declaration before deducting TDS from salary
• Fill Annexure II for all employees who work or worked for any period of time during the current financial year.
• Issue Form 16 to all the employees
• It is the duty of an employee to provide valid PAN. If employee has worked with more than one employer in a financial year, employee should declare previous salary and TDS detail, if any, with the current employer

What are the details available in TDS certificate (Form 16 / 16A)?

• The details available are as below:
• Name / address / TAN of Deductor
• Name / address / PAN of Tax Payer
• Certificate Number
• Summary of payment made by deductor
• Summary of tax deducted at source in respect of tax payer
• Details of tax deducted and deposited in Central Government account through challan
• Book Adjustment (in case of Government deductor)
• Details of tax deducted and deposited in Central Government account through challan (in case of Non-Government deductor)

What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?

It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.

I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?

Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.

If a deductee comes back stating that the original TDS certificate is lost, can a duplicate certificate be issued?

Yes. Deductor will have to issue the duplicate certificate.

Even if no taxes have been deducted from salary, is there any need for my employer to issue Form 16 to me?

Form 16 is a certificate of TDS and in your case it will not apply. However your employer must issue a salary statement.

If I am receiving my pension through a bank who will issue Form 16 or pension statement to me - the bank or my former employer?

The bank will issue Form 16.

What is a certificate number?

Certificate number is present in Form 16 / Form 16A issued by Deductor.

Download format of Form 16

Download format of Form 16-A

Download New Form 15G/15H applicable from 01.04.2014 onwards to Submit with your Bank for not deducting Tax at source by Bank - Who Can Submit Form 15G/15H

Friends,

Form 15G and Form 15H are self declaration forms required to be furnished by the Assessee to his banker to avoid the tax deducted at source (TDS) on his/her investments.

As per Section 194A of the Income Tax Act, 1961, all banks and financial institutions have been mandatorily instructed to deduct TDS on all interest payments exceeding Rs.10000 in any financial year. Thus whenever any customer receives interest more than Rs.10000 from the Bank, then bank have to deduct TDS@ 10% on such Interest Income. If the investor has not furnished his PAN details, the TDS rate will be higher at 20%.

The Income Tax Department has introduced some changes in the two forms. You now have to give additional information on income from all sources and tax deduction availed of during the financial year. Till now, one only had to declare in the form that one’s income was below the taxable limit and, therefore, the TDS should not be deducted. Now, however, one must also mention the expected taxable income in the financial year. This includes income from all sources, such as salary, interest, rent and capital gains. One can avoid the tax-free income like interest from the PF, the PPF and tax-free bonds.

FORM 15G

Form 15G is to be submitted by individuals below 60 years, HUFs and trusts, etc. and who satisfy both the conditions mentioned below:

1. First, the estimated taxable income for the financial year should be less than the basic exemption limit i.e.Rs 2 lakh for individuals below 60 years and HUFs,

2. The second condition, which is applicable only to Form 15G, is that the total interest income from all sources should not exceed the basic exemption limit.

FORM 15H

Form 15H is to be submitted by senior citizens only i.e. those who are above 60 years of age and who satisfy the below mentioned condition:

The estimated taxable income for the financial year should be less than the basic exemption limit i.e. Rs 2.5 lakh for senior citizens, and Rs 5 lakh for very senior citizens above 80 years.

Interestingly, these forms also require the individual to mention details of other incomes, including dividends from shares and mutual funds. Dividend income is tax-free but the Income Tax Department still wants to know how much you earned from them. “The new forms seem to have been made with all the possible situations in mind.

Find out whether you are eligible to file Form 15G/15H with this example

Age of Assessee	Interest Income (a)	Other Income (b)	Deductions (c)	Taxable Income (a)+(b)-(c)	Whether eligible to file Form 15G/15H
55 years	250000	0	100000	150000	NO, 15G can’t be filed as interest Income is above exemption limit.
64 years	180000	180000	100000	260000	No, 15H can’t be filed as Taxable income is above exemption limit.
61 years	255000	90000	100000	245000	Yes, 15H can be filed as Taxable income is below exemption limit.
38 years	90000	170000	100000	160000	Yes, 15G can be filed as both conditions are satisfied.

 

The Forms 15G and 15H have to be submitted at every branch of the bank where you have a deposit. Though the threshold limit of Rs 10,000 a year is per branch, some banks insist on a form to be submitted even when the interest is less than Rs 10,000 in that branch.

A bank can track you using the unique customer ID. If the combined interest in all branches is above the Rs 10,000 limit, TDS will be deducted if you have not filled the Form 15G or 15H. It is best to provide the form than risk TDS. Once the tax has been deducted, it can only be reclaimed by filing your income tax return.

The worst affected are investors who are not eligible to file Form 15G because their interest income is above the threshold limit even though their total taxable income is not liable to tax. One option for such people is to allow the banks to deduct the TDS. They can then reclaim the amount by filing their tax returns. This is a cumbersome process and, therefore, not worth undertaking. The second option is to split the fixed deposits across several banks and branches so that the TDS exemption limit is not breached.

Please Note that Form 15G and Form 15H both have a validity of one financial year only. These forms are valid only for the financial year in which you have furnished these forms. If u want to apply for nil TDS in next year you will have to refurnish these forms.

However, note that the above strategies are only meant to avoid TDS, not avoid tax or file your tax return. You may be required to file your tax return if your total income before the deductions is above the basic tax exemption limit.

Besides, there is a stiff penalty for furnishing incorrect information in the form just to avoid the TDS.

Download Form 15G

Download Form 15H

How to Download Form 16/Form 16A from Income Tax Site https://www.tdscpc.gov.in ?

Friends,

What is a TDS Certificate?

TDS certificate is to be issued by each deductor who is deducting tax and furnished to the person from whose income / payment the tax has been deducted. The certificate should specify amount of tax deducted and rate at which it has been deducted.

TDS certificate is generated in TRACES on the basis of details provided by deductor in the quarterly TDS return. TDS certificate will be generated for deductee records with valid PAN (PAN present in the Income Tax Department database) in TDS statement

What are the types of TDS Certificates?

There are two types of TDS Certificates:

Salary Certificate (Form 16)

In case of Salaries, the certificate should be issued as Form 16 containing details of tax computation as well as tax deducted and paid. This refers to the details submitted in Form 24Q by deductor.

Part A of Form 16 which contains details of tax deducted and deposited by the employer can be downloaded from TRACES by deductor. A single Form 16 certificate will be issued for a given TAN, Financial year and PAN.

Non-Salary Certificate (Form 16A)

In case of Non-Salaries, the certificate should be issued as Form 16A containing details of tax deducted and paid. This refers to details submitted by deductor in Form 26Q and 27Q.

A single Form 16A certificate should be issued for a given Financial Year, Quarter, TAN and PAN. The Form 16A should contain details from both Form 26Q and 27Q for all sections (Nature of Payment).

How can I download Form 16 / 16A?

Deductors / collectors will have to register on TRACES to download Form 16 / 16A. After logging in to your account, click on 'Form 16' or 'Form 16A' under 'Downloads' menu. You can submit download request for maximum of 10 PANs at a time or do a bulk download for all PANs under the TAN for a particular Financial Year / Quarter.

Text file containing details of all requested PANs will be available in 'Requested Downloads' under 'Downloads' menu. User must pass the text file through TRACES PDF Generation Utility (which can be downloaded from TRACES) to create Form 16 / 16A PDFs for each PAN.

How can I download TRACES PDF Generation Utility?

TRACES PDF Generation Utility can be downloaded from TRACES in the following manner:

Without logging into TRACES

Click on 'Deductor' tab in the top navigation bar and click on 'Download PDF Generator' under Quick Links.

After logging into TRACES

Click on 'Requested Downloads' under 'Downloads' menu. Link to download the utility is provided on this screen.

The utility must be unzipped and installed on to your desktop. Clickhere to know more about the utility.

How do I use TRACES PDF Generation Utility to convert Form 16 / 16A text file into PDF?

After installing the utility on your desktop, double-click on the utility and open it. Select the text file for Form 16 / 16A downloaded from TRACES. Enter password for the text file and select the path where the output PDF files have to be saved.

If you want to digitally sign the Form 16 / 16A PDF files, select the digital signature and click on 'Proceed'. The utility will convert the text file into PDF files for each PAN and save it in the selected output folder.

Is it mandatory to digitally sign Form 16 / 16A?

No, it is not mandatory to select digital signature while converting the text file into PDF as Form 16 / 16A can also be signed manually after printing.

Banks Directed to Issue Receipt for Form 15-G/15-H

Friends,

This may be happened with most of us that one has deposited 15-G/15-H Form with the bank in time for not deducting the Income Tax at source out of the savings made in form of Fixed Deposit with the Bank, but when we get our amount on maturity it is noticed that INCOME TAX has been deducted. After inquiring  from the bank officials they usually asks that you have not submitted the required Form 15-G/15-H. This is due to because the Form submitted by the customers are misplaced or no proper action has been taken by the Bank Official. To avoid this type of inconvenience, the Indian Bank Association has issued instructions to all banks to give Acknowledgement to the customers at the time of submission of Form 15-G/15-H. A Circular has also been issued in this regard which could be read as under : 

CIRCULAR DBOD.NO.LEG.BC.100/09.07.005/2012-13, DATED 31-5-2013

As you are aware banks are not required to deduct TDS from depositors who submit declaration in Form 15-G/15-H under Income Tax Rules, 1962. However, it has been brought to our notice that despite submission of Form 15-G/15-H by customers, banks are deducting tax at source, at times, causing inconvenience to customers resulting in a number of complaints. Such instances arise because either the forms are misplaced or a track is not kept of forms received in the branches.

2. The matter has been examined by us in consultation with Indian Banks' Association (IBA). With a view to protect interest of the depositors and for rendering better customer service, banks are advised to give an acknowledgment at the time of receipt of Form 15-G/15-H. This will help in building a system of accountability and customers will not be put to inconvenience due to any omission on part of the banks.

Download/Create Form-16 and Form-16A from TIN-NSDL Site

Friends,

Each and every time when anyone makes a payment of above Rs. 20,000/- to any Contractor, Publisher, Ad-Service Provider etc. Tax at Source is to be deducted under Section 94J, 94C and so on or Tax is being deducted from the Salary paid to its employees. After deducting the tax a quarterly Income Tax Return (26 Q or 24Q) is to be filled in electrically mode. Now with the help of this data uploaded by you, Form No. 16A can be generated from TIN-NSDL site. It has been made compulsory by the Income Tax Department for all deductors to issue Form 16A generated through TIN-NSDL site. A Circular in this regard has been issued by the Department bearing no. 1/2012 dated 09/04/2012. It has been mandatory from 01/04/2012. Earlier in the Financial Year 2011-12 it was mandatory for Companies and Banks to issue Form 16A form TIN-NSDL site to their deductors from whom payments they have deducted TAX.  So from now onward everyone should know the process " How to Download Form 16A from the TIN-NSDL site. 

First of all you have to register your TAN at the TIN-NSDL site if it is not already registered. After making registration Log in to your account and follow the below procedure : 

• Login at tin-nsdl.com with your TAN Account 
• Next screen it will ask the Login Details like as User ID, Password and TAN.
• You can request for for Form 16 or Form 16A as per your requirement from the TDS Certificate button as shown in the picture.
• Some Details will be required Like as Token Provisional Receipt Number (PRN), QTR-1,QTR-2,QTR-3 or QTR-4 (as applicable), Financial Year. After entering these details click on the submit Button. 
• After entering these details the next screen will ask the details as given in the picture below:
• And the second question as below 
• The next screen will show you to Download the Required Form 16 or Form 16A
• Your request has been registered against Ref. No. ......... Form 16/Form 16A will be emailed to your registered e-mail ID within 48 hours. 

That's All my Friends. 

e-Filing made compulsory for Individuals/HUF for A/Y 2012-13 Onward

Friends,

Income Tax Department, Government of India is promoting Individuals to file their Income Tax Return ONLINE. Income Tax Department has received a record number of 1.64 crores e-Returns in the F.Y. 2011-12. Department thanks Taxpayers for their overwhelming response. It is a very easy and simple way to file your return. One can file it any time from his/her Home or from Office very easily by just making a Login at Income Tax India official website at https://incometaxindiaefiling.gov.in. After creating Login there is one more advantage that one could check his/her Income Tax Ledger i.e. the Income Tax deducted at various place has been deposited to their account under their PAN or not. This could be done by clicking on the link View Tax Credit Statement (26AS) under the My Account Tab.

e-Filing has been made compulsory for the person who is an Individual or a Hindu Undivided Family, if his or its total income, or the total income in respect of which he is or it is assess-able under the Act during the previous year, exceeds ten lac rupees for A/Y 2012-13 onward.

Process of e-Filing of Income Tax Return :-

1. Select appropriate type of Return Form
2. Download Return Preparation Software for selected Return Form.
3. Fill your return offline and generate a XML file.
4. Register and create a user id/password
5. Login and click on relevant form on left panel and select "Submit Return"
6. Browse to select XML file and click on "Upload" button
7. On successful upload acknowledgement details would be displayed. Click on "Print" to generate printout of acknowledgement/ITR-V Form.
8. In case the return is digitally signed, on generation of "Acknowledgement" the Return Filing process gets completed. You may take a printout of the Acknowledgement for your record.
9. In case the return is not digitally signed, on successful uploading of e-Return, the ITR-V Form would be generated which needs to be printed by the tax payers. This is an acknowledgement cum verification form. A duly signed ITR-V form should be mailed to “Income Tax Department – CPC, Post Bag No - 1, Electronic City Post Office, Bengaluru - 560100, Karnataka, ” BY ORDINARY POST OR SPEED POST ONLY   within 120 days of transmitting the data electronically.

ITR-V sent by Registered Post or Courier will not be accepted. 

No Form ITR-V shall be received in any other office of the Income-tax Department or in any other manner. In case, Form ITR-V, is furnished after the above mentioned period, it will be deemed that the return in respect of which the Form ITR-V has been filed was never furnished and it shall be incumbent on the assessee to electronically re-transmit the data and follow it up by submitting the new Form ITR-V within 120 days. This completes the Return filing process for non-digitally signed Returns.

To reset the password, click on the forget password link from the login page. In the password reset page, enter either of the following data :

Enter your secret question and answer which you entered during registration

(OR)

Enter the assessment-year and acknowledgement number of any of the e-returns filed by you since assessment year 2007-08.

Then enter the new password twice and then the text from the image below. Click on Reset Password to reset the password of your user.

For any assistance in electronic filing please contact the Public Relations Officer of the local Income Tax Office

Click Here to File Your Income Tax Return

Create Form-16A Free of Cost

Friends,

Income Tax Department has started a very good facility regarding Form-16A. A few days ago, deductor have to prepare all the Form-16A of whom tax has been deducted at source. Now with the facility of Income Tax Department, the deductor can download FORM-16A very easily from its website.The CBDT has issued an important circular regarding issuance of TDS certificate in Form 16A in respect of all sums deducted on or after 01-04-2012. It provides that:

1) All deductors shall Issue TDS certificate in Form No. 16A generated through TIN central system which is downloadable from the TIN website with a unique TDS certificate number in respect of all sums deducted on or after the 01-04-2012;

2) The deductors, issuing the TDS certificate in Form No.16A by downloading it from the TIN website, shall authenticate such TDS certificate either by using digital signature or by manual signature.

[CIRCULAR NO. 01/2012 [F.No. 276/34/2011-IT(B)], DATED 9-4-2012]

Create your Form-16A and Enjoy.